Replying to Emails
When you directly reply to an email using your mail client (e.g., GMail, Apple Mail, Outlook) the email is sent to Cal Poly Entrepreneurship Platform Support. We attempt to reply within 24 hours.
Some replies can be directly and immediately handled automatically. If you reply to one of these emails, we'll processes and forward the email as if you replied using the platform. You can identify these emails by the inclusion of the direct reply notice at the bottom of the email:
We try to "do the right thing", based on the type of email being replied to:
- Chat Summaries
If you don't view chat messages in real time, you'll get a summary email of all activity
for each of your active chat channels. Replying to one of these summary emails will
add your message to the ongoing chat.
Adding attachments via email is not supported at this time.
- Session Scheduling
- Reply is added to the set of scheduling-related messages and is viewable on the Session Worksheet. An email is then sent to Mentor or Client to inform them of the update. You cannot "accept" or "set" a meeting time through email: this can only by done by selecting the appropriate button on the platform message. If there were times suggested by the Client, these times will be removed.
- Session Clarifications
- Reply is added to the set of clarifications associated with the session and is viewable on the Session Worksheet. An email is then sent to the Mentor or Client to inform them of the update.
- Session Pre-approval Messages
- Messages sent between Client and their group's admin regarding session pre-approval are forwarded as appropriate. You cannot "approve" or "reject" a request through email: this can only be done by selecting the appropriate button on the platform message.
- Basic Messages
For messages not otherwise associated with a Program or Session, the message is added to the
recipient's Cal Poly Entrepreneurship Platform Messages Inbox, and an email is sent to inform
them of the new message.
If the original message is addressed to more than one person, or addressed to a group (using a '+' alias, for example), the reply is only sent to the message originator. There is no way to reply to the group directly via email: you need to reply using the platform, if this is desired.
Signature blocks and "included" reply text
We attempt to strip out signature blocks and "included" reply text, so that the only information saved is your text reply. This is evolving technology: your ability to construct confusing emails will always exceed our ability to detect all possibilities. Keep it simple for best results. For example, you don't need to include a signature block or salutation as we know who you are.
Your attachments to your mail are handled properly. This means you can email-reply with your spreadsheet, business case, or PDF, and we'll pass it on to your intended recipients.
If the email is related to a program, objective, or session, the attachment is automatically added to your program, objective, or session. Other users who have access to that program, objective, or session would also have access to the attached file(s). If the email is not otherwise related to a program, objective, or session, your files will simply be attached to the notification, and will be viewable on the platform by the recipient(s). As with signature blocks, this is also evolving technology: most attachments are handled without issue. If you see a problem, let us know!