All Groups Tab
You can add and manipulate account groups using this page.
Access is restricted to users with Content Manager privilege.
This page is accessed as:
In the tree displayed on this page:
- are indicated using the yellow folder icon. Clicking on the small arrow to the left of the icon toggles the visibility of the folders contents.
- Group members
- are indicated using a solid circle.
- Individuals with (limited) access to the group,
- because they are members of a parent group are indicated using a hollow circle. These users are greyed out because you cannot directly manipulate them.
Associated with each member is the list of permissions for the user relative to that group. To change permissions, you'll need to access the group using the As Group Admin dashboard.
Context-specific popup-menu is available on groups and members: right-click (option-click) on the item and a menu will be displayed, allowing you to perform commands on the item:
- Add using the “Add Group” form, specifying a group name and an existing user to be the group's administrator (this can be changed later). To create a subgroup, you can add it with the form and then move the new group under the correct parent group.
- Rename using the context-specific menu. You may not have two groups with the same name.
- Configure using the context-specific menu. Additional group-related parameters may be changed using the popup.
- Move using drag-and-drop. To make a group a subgroup of another, select the group with your mouse and drop it onto the appropriate parent group. To move the group out from under the parent group, drag it before of after (but not onto) another group.
- Delete using the context-specific menu. A confirmation popup will be displayed prior to actually performing the delete.
- Group Members
- Move using drag-and-drop. Users must be within a group.
- Remove using the context-specific menu. A confirmation popup will be displayed prior to actually performing the removal. Note this only removes the user from the specific group: the user is not deleted from the system, and the user is not removed from any other group they may belong to.
Though some error checking is performed on these updates, it is possible to result in a configuration where you have a group without anyone authorized to configure it. For example, if you remove existing administrator from a group and then move that group to the top level, where it is unable to "inherit" an administrator. How to fix:
- Create new group (e.g., "Root") with yourself as the Administrator. Automatically, you'll have all privileges.
- Temporarily move problem group to become a child under this new group.
- Navigate to As Group Admin dashboard, where you'll now have access to this problem group.
- Modify privileges on the problem group, so there is at least one person with each privilege
- Return to this Groups page, and move the problem group out from under your "Root" group
- Delete the "Root" group.
If you get stuck, contact support and we'll fix it for you.
For now, the primary way to add new groups, users to groups, and manipulate user permissions within the group is still via the As Group Admin dashboard. This Groups page is intended to facilitate getting an overall view of the groups.